Education Department Description

UNITED STATES TWIRLING ASSOCIATION

 

The Education Department is comprised of the Coaches and Judges Certification Training Programs.


COACHES’ & JUDGES’ EDUCATION TRAINING:

  • To support the Mission & Vision of the USTA
  • To provide the baton twirling coaches of the United States Twirling Association, and the broadest possible coverage in the twirling activity, with an effective educational format for learning how to teach and coach baton twirling.  Said educational format will be all-inclusive for every level of both athlete and coach proficiency.
  • To provide the baton twirling judges of the United States Twirling Association, and the broadest possible coverage in the twirling activity, with an effective educational format for learning how to effectively evaluate and adjudicate baton twirling.  Said educational format will be all-inclusive for every level of both athlete and coach proficiency.
  • To provide instructional expertise in all events, individual and group, recreational, show, and competitive baton twirling.
  • To provide accurate educational and philosophical information on baton twirling modes, movement, design, instruction, student interaction, ethics, activities, twirling theories, and business suggestions, along with any and all matters pertaining to the instruction of baton twirling.
  • To provide baton twirling coaches & judges with written, graphic, musical, media-produced materials to enhance the educational process for both formal and informal learning.
  • To embrace and promote the teacher/coach/judge educational process and by doing so, to positively approach all levels of coaches with educational offerings.
  • To administer the workshop/clinic format for certifying licensed USTA coaches and judges, including workshop outline and format, clinician instruction, development of all workshop hand outs, instructional DVD or tapes, and all other materials for the effective, efficient coaches and judges workshops.
  • To assist the USTA Executive Board of Directors in all matters pertaining to the education and ethics of baton twirling instruction.

 

 

JOB DESCRIPTION

EDUCATION DEPARTMENT DIRECTOR

 

The Education Department Director is the training coordination administrator for all educational training programs and professional development workshops of the U.S.T.A. and as such will oversee and ensure the direction of all professional development training programs and workshops of the organization.  It is the responsibility of the Education Department Director to coordinate the direction of the training programs concerning the USTA Championship Events, Trials/Pre-Trials Program Events, International Cup Events and Essential Events structure, both individual and group events:

  • to coordinate and prepare all necessary changes, revisions and updates for all manuals and training materials, and policies of the organization’s programs; to coordinate the financial matters of the Education Department with the Executive Director; to organize and maintain important information to members.
  • to discuss & make appropriate recommendations concerning all suggestions and/or proposals submitted to the Education Department at the National Coaches Conference and throughout the year.
  • review all training manuals and assist in the updating of the information included in them.
  • Assists in the development of all Coaching and Judging Techniques – from novice to elite level update and improve procedures The Education Department Director will promote all programs of the organization.

 

The Education Department Director is responsible for the following:


Major Functions and Responsibilities

Within the overall preview above, this position works in the following functional areas:

  • Appoints individuals or task forces to specific projects to complete the necessary work of the department
  • Resolves any overlap among training program offerings; coordinate any multi-offerings.
  • Ensures that the annual training offerings in various venues meet member needs and reflect market demand.
  • Establishes and periodically revises guidelines and standards for training, as well as workshop offerings.
  • Establishes and periodically reviews and revise the standards for clinicians for various types of workshops, and develop and implement a program to identify and, if necessary, train clinicians qualified to deliver the suite of programs in the number of offerings expected for each year.
  • Attends and chairs any and all Education Department meetings
  • Formulates and distributes all agenda for the Education Department meetings to the following: Education Department Meeting Attendees, U.S. Technical Advisor, U.S.T.A. Executive Board Members, and Executive Director.
  • Schedules one meeting per year (based on budget submitted and approval of the U.S.T.A. Executive Board) notifies appointed attendees of time and place; in coordination with the Executive Director secures facility, schedules meeting room, equipment, materials and supplies needed.
  • Receives meeting minutes and distributes to the entities listed above
  • Leads the Coaches’ and Judges’ Chairs and their appointed task forces in the achievement of its outcome objectives, while taking a philosophical  view of the larger organizational strategy.  In fulfilling this function, coordinates closely with the USTA Coaches’ and Judges’ Chairs and Growth &  Development Department, Technical Department, Membership/Entry Office and staff.
  • Coordinates with the Executive Director, Membership/Entries Office, U.S.T.A. Facilitator, U.S. Trials Director, U.S. Pre-Trials Director, National Contest Director, and Merchandise Department Director regarding scheduling events
  • Development of an annual work plan that serves the overall subcommittee outcomes; reports on progress as requested by the Executive Director and Executive Board.
  • Monitors the Coaches’ and Judges’ Chairs and the task force member efforts, and manages performance of all.
  • Assists in updating information
  • Assists with the rewrite of old manuals or write of new manuals and supply information to USTA for final form & printing.
  • Supply copy for updates or important announcements to Publications and Website.
  • Maintain correspondence with publications director and website editor to verify deadline and publication dates
  • Secure copies of results, meeting minutes, historical data, policies & procedures and any other pertinent information for Executive Director and President.
  • Maintain a “Directives and Timeline” list to ensure all jobs, tasks & responsibilities by the Education  Department are being completed in a timely fashion

 

Oversight of Coaches’ and Judges’ Chairs and their respective Task Forces

This position will oversee the Coaches’ and Judges’ Chairs and their respective task forces for specific, short-term projects.    If the Education Department or any entity which comprises its make-up uses national resources (staff time or national budget), the task force requires the approval of a business/finance department..


Relationships with other committees

The Education Department Director will be responsible to attend an Executive Board meeting to report on projects.

 

Relationships with the staff

This position works closely in a member-staff partnership with the Executive Director and Membership/Entry Office.   The staff liaison can be expected to be the main contact between this position and all other departments within the USTA Department Structure, Executive Director, President and Executive Board , to help bring their resources and expertise to bear on specific projects.

 

FINANCIAL RESPONSIBILITIES

  1. Submit budget proposals in writing to Executive Director for the Executive Board Meeting for coming year
  2. Adhere to approved budget
  3. Submit long distance phone log, independent contractor fee billing, appropriate bills and/or receipts for reimbursements to Executive Director monthly.

 

Required Qualifications

  • Significant experience as a trainer, preferably some experience as a full-time lead/independent Trainer  from the local level to the international level
  • Experience in management (budgeting, resource allocation, project management)
  • Demonstrated ability to lead a working committee of volunteers, and coordinate efforts with staff
  • Ability to work in e-Communities
  • Knowledge in Microsoft Office or equivalent
  • Ability to take time to participate in discussions (conference calls, online).


Desired Qualifications

[Additional knowledge, skills, expertise and experience helpful for fulfillment of this position—but not necessary]

  • Previous service on this committee or in a national knowledge community/section

 

 

SUB-COMMITTEES OF EDUCATION DEPARTMENT

COACHES’ EDUCATION & DEVELOPMENT


COACHES’ CHAIR

UNITED STATES TWIRLING ASSOCIATION


Training Coordination Administrator of the USTA Coaches’ Education and Professional Development


Description

The chair of Curriculum Development and Coaches’ Training.  Takes the lead role in developing and maintaining an up-to-date, high quality curriculum for Coaches’ Education and Workshop subjects that reflect the market of member and non-member needs. In doing so, the chair works closely with appointed staff and the knowledge communities. The chair sets the overall direction and develops with the subcommittee the annual work plan and monitors its progress.


Preview/Portfolio

This subcommittee of the Education Department is responsible for the following:


Major Functions and Responsibilities

Within the overall preview above, this position works in the following functional areas:

  • Leads the appointed task forces in the achievement of its outcome objectives, while taking a philosophical  view of the larger organizational strategy.  In fulfilling this function, coordinates closely with the Education Department Administrator, USTA Judges’ Chair and Growth &  Development Department, Technical Department, Membership/Entry Office and staff.
  • Develops an annual work plan that serves the overall subcommittee outcomes; reports on progress as requested by the Education Department Administrator and Executive Director.
  • Manages and lead meetings of the task forces, establishing an agenda with staff that meets Task force member needs as well as staff needs.
  • Monitors task force member efforts, and manage performance of task force members.

 

Oversight of Task Forces

This position will develop, commission, and oversee task forces for specific, short-term projects.

The person in this position is responsible for finding/selecting the members of task forces, developing a clear charge of output in a specific time frame, and monitoring and reporting on the work of the task forces. If the task force uses national resources (staff time or national budget), the task force requires the approval of a business/finance department.


Relationships with other committees

The coaches’ chair may be asked to attend Executive Board meetings to report on projects.

 

Relationships with the staff

This position works closely in a member-staff partnership with the Education Administrator and USTA Judges’ Chair.

 

FINANCIAL RESPONSIBILITIES

  1. Submit budget proposal in writing to Education Department Director for the Executive Board Meeting for coming year
  2. Adhere to approved budget
  3. Submit long distance phone log, independent contractor fee billing, appropriate bills and/or receipts for reimbursements to Executive Director monthly.

 

Required Qualifications

  • Significant experience as a trainer, preferably some experience as a full-time lead/independent trainer from the local level to international level.
  • Experience in management (budgeting, resource allocation, project management)
  • Demonstrated ability to lead a working committee of volunteers, and coordinate efforts with staff.
  • Ability to work in e-Communities
  • Knowledge in Microsoft Office or equivalent
  • Ability to take time to participate in discussions (conference calls, online).


Desired Qualifications

[Additional knowledge, skills, expertise and experience helpful for fulfillment of this position—but not necessary]

  • Previous service on this committee or in a national knowledge community/section


 

SUB-COMMITTEES OF EDUCATION DEPARTMENT

 

JUDGES’ CHAIR

UNITED STATES TWIRLING ASSOCIATION

 

Training Coordination Administrator of the USTA Judges’ Education and Professional Development


Description

The chair of Curriculum Development and Judges’ Training.  Takes the lead role in developing and maintaining an up-to-date, high quality curriculum for Judges’ Education and Workshop subjects that reflect the market of member and non-member needs. In doing so, the chair works closely with appointed staff and the knowledge communities. The chair sets the overall direction and develops with the subcommittee the annual work plan and monitors its progress.


Preview/Portfolio

This subcommittee of the Education Department is responsible for the following:


Major Functions and Responsibilities

Within the overall preview above, this position works in the following functional areas:

  • Leads the appointed task forces in the achievement of its outcome objectives, while taking a philosophical  view of the larger organizational strategy. In fulfilling this function, coordinates closely with the Education Department Administrator, USTA Coaches’ Chair and Growth &  Development Department, Technical Department, Membership/Entry Office and staff.
  • Develops an annual work plan that serves the overall subcommittee outcomes; reports on progress as requested by the Education Department Administrator and Executive Director
  • Manages and lead meetings of the task forces, establishing an agenda with staff that meets Task force member needs as well as staff needs.
  • Monitors task force member efforts, and manage performance of task force members. Judging Manuals and Tapes –  Initiates, incorporates, rewrite, updates and maintains informational judging materials pertaining to the Trials/Pre-Trials events.
  • Supplies information to USTA in final form printing.
  • Maintains library of video tapes from past Regional, U.S. Trials, and World Championships for use in formulating or updating training tapes.
  • Implements and coordinates the WBTF Master Judge Program in the United States.
  • Assigns mentor judges to apprentice judges at Regional trials and the U.S. Trials who are fulfilling this requirement to become a qualified U.S. Trials/Pre-trials judge.
  • Ensures that the record/status files of all qualified judges are maintained.
  • Sends qualified judges an application to participate in practice judging at the World Championships.
  • Issues a written invitation to judge to the judge(s) who are selected for the following:
    1. U.S. Trials & Pre-Trials
    2. National championships
    3. to represent the United States at the World Championships.   Follow up with the selected judges and secure an answer to the invitation.
  • Notifies National Judges’ Liaison of qualified US Trials/Pre-trials to whom contracts should be sent for the judging of the U.S. Trials/Pre­-trials.  Notifies Regional Contest Directors of qualified US Trials/Pre-trials judges.
  •  

    Oversight of Task Forces

    This position will develop, commission, and oversee task forces for specific, short-term projects.

    The person in this position is responsible for finding/selecting the members of task forces, developing a clear charge of output in a specific time frame, and monitoring and reporting on the work of the task forces. If the task force uses national resources (staff time or national budget), the task force requires the approval of a business/finance department.


    Relationships with other committees

    The judges’ chair may be asked to attend Executive Board meetings to report on projects.

     

    Relationships with the staff

    This position works closely in a member-staff partnership with the Education Administrator and USTA Coaches Chair. This should be a collaborative relationship, where the staff’s skills and time complement the skills and time of the holder of this position.

     

    FINANCIAL RESPONSIBILITIES

    1. Submit budget proposal in writing to Education Department Director for the Executive Board Meeting for coming year
    2. Adhere to approved budget
    3. Submit long distance phone log, independent contractor fee billing, appropriate bills and/or receipts for reimbursements to Executive Director monthly.

     

    Required Qualifications

    • Significant experience as a trainer, preferably some experience as a full-time lead/independent trainer from the local level to the international level
    • Experience in management (budgeting, resource allocation, project management)
    • Demonstrated ability to lead a working committee of volunteers, and coordinate efforts with staff.
    • Ability to work in e-Communities
    • Knowledge of Microsoft Office or equivalent
    • Ability to take time to participate in discussions (conference calls, online).


    Desired Qualifications

    [Additional knowledge, skills, expertise and experience helpful for fulfillment of this position—but not necessary]

    • Previous service on this committee or in a national knowledge community/section


     

    U.S. WBTF JUDGES’ REPRESENTATIVE

    WORLD BATON TWIRLING FEDERATION


    INTERNATIONAL RESPONSIBILITIES:

    The U.S. Judges Representative is the official representative of the U.S.T.A. and the U.S. Technical Department’s Committee at the World Championships in the capacity of attending all WBTF Judges’ Committee meetings with voting privileges and responsibilities.  The U.S. Judges Representative must have a thorough knowledge of baton twirling and of the U.S.T.A. & W.B.T.F. rules, procedures, and goals; must have organizational and administrative skills.


    DOMESTIC RESPONSIBILITIES:

    1. Attends U.S. Judges meetings
    2. Attends World Judges Association meetings and brings back information
    3. International Judging Manuals and Tapes –
      • Assists with the rewrite, updates and maintenance of informational judging materials pertaining to the Trials/Pre-Trials events.
    4. Assists with the coordination of the WBTF Master Judge Program in the United States.